Office of the
Illinois Attorney General
Kwame Raoul

SUMMARY OF DUTIES AND RESPONSIBILITIES:

Provide technical support in maintaining and processing procurement information by reconciling accounts, maintaining, updating, and adjusting records-obtaining, gathering, verifying, summarizing, and providing information; procuring routine office purchase orders; and responding to customer inquiries.  Verifies a variety of financial documents by reviewing and interpreting contractual agreements, State statutes, Comptroller guidelines, purchase orders, Attorney General Policies and Procedures, and other related documents. Documents and processes financial transactions by verifying information for data entry on Excel spreadsheets; audits vouchers and supporting documents; secures authorization for payment. Maintains historical financial records by updating, adjusting and entering information onto expenditure spreadsheets. Assists professional staff by reviewing vouchers prior to presenting for payment; obtaining financial information regarding funds/appropriations/obligations/grants; preparing basic reports; providing records and information; calculating and summarizing data; and answering customer inquiries. Assists other staff by maintaining detailed records; coding, preparing, and processing routine procurement documents; and answering routine questions. Maintains customer confidence and protects and operations by keeping procurement information confidential. Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner. May be required to cross train and be a back-up on other procurement functions.

MINIMUM QUALIFICATIONS

Requires completion of two years of college and one year of purchasing/procurement experience or four years of purchasing/ procurement experience or any equivalent combination of training and experience. Requires some knowledge of State Purchasing rules, the Illinois Procurement Code and other applicable regulations. Familiarity with standard office accounting machines and personal computers required. Ability to maintain satisfactory working relationships with other employees and the general public required. Attendance is an essential function of this position.

HOURS OF WORK: 8:45 AM to 4:45 PM (Monday - Friday)